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TermDefinitionExplanationCalculation
EligibleMeets the criteria for this study phase, and has not died or withdrawn before this study phase. Eligible  = Awaiting Follow-Up + Active Follow-Up
Awaiting Follow-UpParticipant is eligible but has not yet reached the minimum age for active follow-up  
Active Follow-UpParticipant is eligible and has reached the minimum age for active follow-up for this study phase.   Minimum age for active follow-up may be earlier than the minimum assessment age   window eg if the planned assessment window is 23-25 months, active follow-up might start from 20 months.Active Follow-Up = Withdrawn + Declined + In Progress + Lost + Not Assessed + Assessment Completed
Reached Minimum Assessment AgeParticipant is eligible and has reached the minimum assessment ageDefined for each study as the start of the planned assessment window eg 23 months for assessment window of 23-25 months.Subset of Active Follow-Up
WithdrawnParticipant has made an informed decision they do not want any further involvement in the study. Participant should not be contacted again in the future. They should be asked whether they wish to be informed of the results at the end of the study.Can have withdrawn before this study phase (thus not eligible) or after contact for this study phase
Died  Can have died before this study phase (thus not eligible) or after the minimum age for active follow-up
DeclinedParticipant has stated they do not want to take part in this phase of the study. Participant is eligible to be contacted for future follow up. 
In ProgressActively being traced or assessed In Progress = Tracking + Booked + Incomplete + Overseas
TrackingParticipant is being traced and consent is being sought Subset of In Progress
BookedParticipant has consented and an appointment has been made. Subset of In Progress
IncompleteParticipant has completed part of this phase of the study, but further data are expected. E.g. Questionnaires still coming or waiting for a further appointment.Subset of In Progress
OverseasParticipant is overseas but has not declined and may still be assessed Subset of In Progress
LostAfter all attempts, there are no positive leads regarding the participant’s whereabouts. Unlikely to acquire data, although a further attempt may be made in the future. 
Not AssessedData are not going to be available for this study phaseEg past time window 
Assessment CompletedAll data that are expected for that participant have been collected. Some elements of the data may still be missing, but they are not expected, and reasons for this will be recorded. May or may not have the minimum dataset. 
Some Data AvailableSome data is available for this participant.Participant  has consented and some elements of the data have been collected eg questionnaires. Some may still be coming.  May or may not include the minimum dataset.Percentage calculated as Some Data Available / Reached minimum assessment age
Minimum Data AvailableMinimum dataset as defined for this study is available for this participant.Additional data may still be coming, or may already be collected .Minimum data will usually be what is needed to assess the primary outcome.Percentage calculated as Minimum Data Available / Reached minimum assessment age

 

Follow-Up Coordinator Report

Participants

Progress Status (In Progress)

Assessment Status

Data Status

 

Active Follow-Up

 Reached Minimum   Assessment Age

Total

 

Tracking

Booked

Incomplete

Overseas

Withdrawn

 

Died

Declined

Lost

Not Assessed

Assessment   Completed

Some Data Available N (%)

Minimum Data Available N (%)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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